Tournament Manual

For Team Coaches & Managers


Welcome to the 32nd annual Stone & Wood Invitational Byron Bay Sevens Festival. In this document is some important information for team coaches & managers.

We urge you to ensure you are familiar with everything in this document, as some aspects of the event have changed since 2019.

We can’t wait to welcome you and look forward to a fantastic weekend of rugby this October 14 & 15 2023.

The Draw

The draw is now finalised and available for you to view by using the link below.

This will be updated with results during the weekend so you can use this as your reference to see how other teams in your group are tracking and follow results In the other pools or competitions. 


Results will be displayed at the Referees HQ tent and will be uploaded at the end of each day to the official website draw page 

Tournament Rules

The Tournament rules can be found at the link below and are always available to view on this link if you need to reference during the event.

Team Sheet 

Please download, fill out and email the below team sheet to the Tournament Director Michael Doyle by COB Friday 13th October.

Download Team Sheet PDF or Download Team Sheet Word Doc

Insurance & Registration

Only players listed on the team sheet that you submit (part of the 14 players per team) are registered for the tournament and therefore insured.
See Appendix 1 for the Rugby Australia Insurance Programme, this outlines what the covers are.

Additionally, it can also be found on the Rugby Australia Aon Website: Home (

In the event someone needs to make a claim, the process begins online on the below link, you will also find the claims process outlined too: Make a claim (

Bar, Alcohol and Licenced Area

Something to take note of to ensure there is no confusion or disappointment at the event is that you CANNOT BYO ALCOHOL to the event.

It is a fully licensed event and this year there is a licensed bar area. This is shown on the site map.

No alcohol can be anywhere outside the licensed area.

To reaffirm your own alcohol will not be permitted ANYWHERE at the event and drinks purchased at the bar must not be taken out of the licensed area. This is in accordance with NSW Licensing & NSW Police.

We have RSA marshals and roving security and police officers present at the event to keep on top of this and if you are caught with your own alcohol you will be asked to leave the event and forfeit your place in the competition with no refund of entry fees.

Please take note of this and we appreciate your understanding.

First Aid

We have an onsite first aid team and Hub to ensure everyone is well looked after during the event. Strapping and any other physiotherapy needs will be available onsite at a cost per team/ player. The first aid and Physio service will be championed by Gemma Harvey from Vitalise Physiotherapy Lismore. She is very experienced in her field and in the Rugby Union circuit and had been looking after Byron Bay Rugby Club for the last 5 years.

Setting up your area

Please see attached site map which shows allocated spaces to set up your area, it’s a first come first serve basis for spots so get down early on the Saturday or Friday evening to claim your spot with your marquee. We will have security on-site, but please do not leave valuables overnight.

Food and Water

There are a number of food trucks attending to ensure you are well fed during the event. 

In the same area we have an hydration station for drinking water and filling water bottles as well as other taps around the event. 

Tuck Shop 

A tuck shop will be open at the top of pitch one where you will be able to purchase soft drinks, poweraid, chocolate and lollies. All those sugary treats you need to keep those legs moving.

Event Merchandise

There is a limited supply of 2023 event merch available for purchase this year. 

It will be available to buy at the main club area tuck shop by the showers at toilets at the top of pitch one. 

Checklist of things to bring and remember:

  • You need to complete and submit your team sheet via email to Tournament Director Michael Doyle by COB Friday 13th October . 14 players MAX.
  • Bring a marquee for you and your team to have a base to prepare and rest and escape the sun.
  • Water bottles – There are a number of taps to fill these up at.
  • Valid ID, you may be asked for ID to enter the bar area and purchase alcohol.
  • Sun Cream – Be sun smart as its two big days of Rugby.
  • You CAN NOT bring your own alcohol, it is a FULLY LICENSED EVENT.
  • You cannot take alcohol outside the licensed area.
  • All results and fixtures are available and updated all weekend at: 

If you have any questions or need any help or information, please do not hesitate to contact us.

We look forward to hosting you in Byron Bay on Saturday 14th and Sunday 15th October, 2023.

Updated: 25 September, 2023

Download the Handbook

Download and print the full tournament manual here.


Event Map